Our Commitment to Privacy
Our Privacy Policy was developed as an extension of our commitment to combine the
highest-quality products and services with the highest level of integrity in dealing
with our clients and partners. The Policy is designed to assist you in understanding
how we collect, use and safeguard the personal information you provide to us and
to assist you in making informed decisions when using our site and our products
and services. This statement will be continuously assessed against new technologies,
business practices and our customers' needs.
What Information Do We Collect?
When you visit our Web site you may provide us with two types of information: personal
information you knowingly choose to disclose that is collected on an individual
basis and Web site use information collected on an aggregate basis as you and others
browse our Web site.
1. Personal Information You Choose to Provide
Credit Card Information
If you choose to purchase products or services from us or our partners, you may
need to give personal information and authorization to obtain information from various
credit services. For example, you may need to provide the following information:
See below for information about how we keep your credit card information secure.
Email Information
In addition to providing the foregoing information to our partners, if you choose
to correspond further with us through email, we may retain the content of your email
messages together with your email address and our responses. We provide the same
protections for these electronic communications that we employ in the maintenance
of information received by mail and telephone.
2. Web Site Use Information
Similar to other commercial Web sites, our Web site utilizes a standard technology
called "cookies" (see explanation below, "What Are Cookies?") and Web server logs
to collect information about how our Web site is used. Information gathered through
cookies and Web server logs may include the date and time of visits, the pages viewed,
time spent at our Web site, and the Web sites visited just before and just after
our Web site. This information is collected on an aggregate basis. None of this
information is associated with you as an individual.
How Do We Use the Information That You Provide to Us?
Broadly speaking, we use personal information for purposes of administering our
business activities, providing customer service and making available other products
and services to our customers and prospective customers. Occasionally, we may also
use the information we collect to notify you about important changes to our Web
site, new services and special offers we think you will find valuable. The lists
used to send you product and service offers are developed and managed under our
traditional corporate standards designed to safeguard the security and privacy of
our customers' personal information. As a customer, you will be given the opportunity
to opt out of receiving these offers at any time
We also do not market to, or knowingly collect personal information from, children under the age of 13 on Company sites.
We may use vendors to carry out certain functions in marketing and delivering services to you (such as processing nominations and sending you nomination fulfillment information), and so share online data with those vendors to the extent necessary for them to perform their work. Of course, such partners and vendors must use that personally-identifiable information only for the purpose(s) for which it was shared and protect it from any further use. We also share such information with other industry and credit-related organizations to improve operations and to protect against fraud, security and credit risks. We also provide personally-identifiable online information in response to subpoenas and other legal demands, and where we believe that disclosing this information is necessary to identify, contact or bring legal action against individuals who may be endangering public safety or interfering with our property or services, or with our customers' or others' use of them.
What Are Cookies?
Cookies are a feature of Web browser software that allows Web servers to recognize
the computer used to access a Web site. Cookies are small pieces of data that are
stored by a user's Web browser on the user's hard drive. Cookies can remember what
information a user accesses on one Web page to simplify subsequent interactions
with that Web site by the same user or to use the information to streamline the
user's transactions on related Web pages. This makes it easier for a user to move
from Web page to Web page and to complete commercial transactions over the Internet.
Cookies should make your online experience easier and more personalized.
How Do We Use Information We Collect from Cookies?
We use Web site browser software tools such as cookies and Web server logs to gather
information about our Web site users' browsing activities, in order to constantly
improve our Web site and better serve our customers. This information assists us
to design and arrange our Web pages in the most user-friendly manner and to continually
improve our Web site to better meet the needs of our customers and prospective customers.
Cookies help us collect important business and technical statistics. The information in the cookies lets us trace the paths followed by users to our Web site as they move from one page to another. Web server logs allow us to count how many people visit our Web site and evaluate our Web site's visitor capacity. We do not use these technologies to capture your individual email address or any personally identifying information about you although they do permit us to send focused online banner advertisements or other such responses to you.
Sharing Information with Affiliates
From time to time you may notice offers from outside companies advertised on our
Web site. We take measures to select product or service providers that are responsible
and afford privacy protections to their customers. However, we cannot make any representations
about the practices and policies of these companies.
Sharing Information with Strategic Partners
We may enter into strategic marketing alliances or partnerships with third parties
who may be given access to personal information including your name, address, telephone
number and email for the purpose of providing you information regarding products
and services that we think will be of interest to you. In connection with strategic
marketing alliances or partnerships, we will retain all ownership rights to the
information, and we will not share information regarding your social security number
or other personal financial data.
Notice of New Services and Changes
Occasionally, we may also use the information we collect to notify you about important
changes to our Web site, new services and special offers we think you will find
valuable. As our client, you will be given the opportunity to notify us of your
desire not to receive these offers by clicking on a response box when you receive
such an offer or by sending us an email request at info@associationcities.com.
How Do We Secure Information Transmissions?
When you send confidential personal credit card information to us on our Web site,
secure server software which we have licensed encrypts all information you input
before it is sent to us. The information is scrambled en route and decoded once
it reaches our Web site.
Other email that you may send to us may not be secure unless we advise you that security measures will be in place prior to your transmitting the information. For that reason, we ask that you do not send confidential information such as Social Security or account numbers to us through an unsecured email.
How Do We Protect Your Information?
Information Security. We utilize encryption/security software to safeguard the confidentiality
of personal information we collect from unauthorized access or disclosure and accidental
loss, alteration or destruction.
Evaluation of Information Protection Practices. Periodically, our operations and business practices are reviewed for compliance with corporate policies and procedures governing the security, confidentiality and quality of our information.
Employee Access, Training and Expectations. Our corporate values, ethical standards, policies and practices are committed to the protection of customer information. In general, our business practices limit employee access to confidential information, and limit the use and disclosure of such information to authorized persons, processes and transactions.
How Can You Access and Correct Your Information?
You may request access to all your personally identifiable information that we collect
online and maintain in our database by emailing info@associationcities.com.
Do We Disclose Information to Outside Parties?
We may provide aggregate information about our customers, sales, Web site traffic
patterns and related Web site information to our affiliates or reputable third parties,
but this information will not include personally identifying data, except as otherwise
provided in this Privacy Policy.
What About Legally Compelled Disclosure of Information?
We may disclose information when legally compelled to do so, in other words, when
we, in good faith, believe that the law requires it or for the protection of our
legal rights.
What About Other Web Sites Linked to Our Web Site?
We are not responsible for the practices employed by Web sites linked to or from
our Web site nor the information or content contained therein. Often links to other
Web sites are provided solely as pointers to information on topics that may be useful
to the users of our Web site.
Please remember that when you use a link to go from our Web site to another Web site, our Privacy Policy is no longer in effect. Your browsing and interaction on any other Web site, including Web sites which have a link on our Web site, is subject to that Web site's own rules and policies. Please read over those rules and policies before proceeding.
Your Consent
By using our Web site you consent to our collection and use of your personal information
as described in this Privacy Policy. If we change our privacy policies and procedures,
we will post those changes on our Web site to keep you aware of what information
we collect, how we use it and under what circumstances we may disclose it.